Real Estate Development Co. Now Hiring Administrative Assistant
R/M Development is a newly formed multi-family real estate development company located in the heart of Holladay, Utah. We are in the process of building a high-performing team and we are in search of a new team member for the role of administrative assistant.
Our founders worked at competing companies (Rooted & Co and The Muve Group) for nearly 15 years. In 2021 they came together with a plan for creating a company that filed a missing piece in the Utah housing development market. Thus, R/M Development was born, and we haven’t looked back. R/M Development is currently managing 4 multi-family development projects with over 300 housing units coming to market over the next 2-3 years. Our team is growing, and we are searching for the right person to join us as an Administrative Assistant to help support our founders and create value for the organization.
We are looking for an energetic, resourceful and results oriented Administrative Assistant. In this role you will be a supportive force for our founders while also providing ancillary support to other team members. This individual will prioritize the founder's requests in order to meet business objectives and support the day-to-day administrative operations of the company. The sky's the limit with this position as there is plenty of room for growth as the company flourishes. Joining us on the ground level will give you the opportunity to help shape the future of the business over the coming years.
Assist in meeting logistics: place, schedule, documentation, food, travel, etc. as needed.
Document meeting minutes in an organized fashion which meets company standards.
Planning, coordinating, and ensuring schedules of founders are followed and respected.
Manage founders' emails and communicate schedules daily.
Manages founders’ calendar to ensure meetings, projects and other commitments of the founders stay on task.
Responsible for bi-monthly reconciliation of the founder’s income and expenses.
Purchase office supplies, furniture and equipment as needed for the company.
As requested, attend meetings to record the minutes.
Assist with time consuming projects as needed.
Ensure necessary payments are made in a timely fashion.
Act in a professional manner and positively promote the company culture at all on and off-site activities and events.
Assist with onboarding and training of new hires and clients
Act as a company liaison with all professional service companies (financial institutions, bookkeepers, photographers, marketing agencies, etc.)
Minimum 2 years of Administrative or Executive Assistant Experience
Associate Degree or Bachelor’s degree preferred but not required
Must be self-motivated, while still working as a cooperative team member.
Must be highly resourceful
Ability to work independently with minimal daily supervision.
Must have a positive attitude and be able to work well with a team.
Quickly adapt to new systems and technology.
Excellent communication skills, written and verbal.
Must be detail oriented, organized, and have the ability to multi-task and manage multiple priorities with tact and professionalism.
Have experience managing calendars, correspondence, travel/expenses, remote and in-person meetings.
Ability to address issues and proactively solve problems.
Proficiency in Microsoft Office (Word, Excel, PowerPoint), Adobe Acrobat, Google Forms, Google Calendar.
Ability to maintain confidentiality and to exercise sound judgment and professional behavior.
40 hours per week
In office Monday – Friday (Potential for remote work on Fridays)
8:30am – 5:00pm (occasional weekends and holidays may be required)
Compensation and Benefits
Salary $40,000 - $60,000 (based on experience and education)
Annual Bonus and profit sharing potential.
Paid Time Off
Health Care Stipend
Opportunity for advancement
Please email your resume to firstname.lastname@example.org if you are interested in a career with R/M Development.